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Payment Terms

After the order(s) are entered on the Maintenance Orders page you are able to create Payment Terms for various account type, e.g. Current support, arrears, fees, etc. The user clicks Add Payment Term and clicks the next box to select the type of term.. The type payment term comes from the Account Table the user created. After selecting the account the user designates the Debtor, Creditor or Agency as payee. The system enters the id’s associated with the payee selected. The user then selects the amount to be paid on this Payment Term and the frequency (monthly, weekly, biweekly, semi monthly, etc.). A Status is also selected (default is Active). This status controls the frequency the Payment Term is charged. If the Term is active it is charge based on the frequency and the Term Start date. If the Status is Suspended or Closed there is no charging. Dist Sw is a distribution switch that control when and how much money is disbursed from this Payment Term. If the Dist Sw is Dib Due the system will disburse all monies paid up to the amount due at the time. If the Dist Sw is Disb All then the system will disburse all monies paid regardless of the amount due. If the Dist Sw is set to No Disb then all monies paid will be held on the account and no money will be disbursed. Order Date is for information purposes. Term Start and Term End dates determine when and for how long the Payment Term will be active and charging. The Arrears field is required for Arrears Payment Terms. This field stores the adjudicated amount ordered by the court. The Disb <$25 controls whether a cheque is produced for disbursements under $25. At the time the Payment Term is saved, the system calculates all charges from the term start date to today based on the obligation amount and the frequency. The Term the appears on the upper part of the page and displays various financial information. Also, at the time the Term is created and charged a record is written to the Account Detail page with the fact that the Term was created and showing the total amount charged on the Term. Once the Payment Term is showing in the upper part of the Payment Term page the user is able to see certain basic information such as the Term Type, Obligation Amount, Frequency, Start and End Date, etc. In addition the Payment Term shows the amount charged, paid and disbursed, undisbursed or disbursed in advance amounts; if there is a delinquency on the Term then the Total Due; if the Term is for Arrears/Fees the original amount of Arrears/Fees, the balance remaining on Arrears/Fees, the amount charged or paid for the month; the amount that should be paid for the month i.e. Mo. SOA(Support Obligated amount) amount and the Payoff amount.

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