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Child Support Enforcement Systems.......design, development & implementation

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CSMNET Contains The Following Modules:

Login/Menus Client Info. Case Info. Financial Info. Operations Processing System Reports Case Mgt Reports System Security User Defined Tables

Click the link below to view the main login page and the menu bar and sub menus used in CSMNET.

Initially, the Client Information module is used to enter individuals into the system. These individuals will appear in Cases as a debtor, creditor or child. In CSMNET, only the individuals who have been entered into the system through the Client Information web page are able to be used to form cases. After Client Information is entered their address, SSN, DOB, etc. will appear automatically whenever they are used in a Case. When changes are made to Client Information, these changes appear in Cases the client is part of. Information specific to the Client is entered and maintained in the Client Information Module. Clients are joined together to form Cases and children are added from the Client data as well.

Add And List Clients	Clients are added and their information is edited/updated.
Address History	A history of client addresses.
Client Case Relationships	The relationship a client has to a Case such as Debtor, Creditor or Child
Employment	A history of employment for the client
Direct Deposit Setup	The setup page for a client desiring direct deposit of payments.
Name History	A history of client names.

Case Information contains pages that are used to create the case relationship, track activities relating to the case, and store children information. Once an order is obtained order information can be entered in Section 5.

Case Data Information	General Case information is edited/updated.
Case Establishment	Cases are created from clients already in the system.
Activity Tracking - Communications	Communications log to track communications with clients.
Activity Tracking - Enforcement	Enforcement log of enforcment actions taken in a Case.
Children in Case	Child information for all children in a Case.

Financial Information. In this section Payment Terms(Accounts) can be established for current support, arrears, blood test fees, hospital and attorneys fees, etc. Refund accounts can also be established. CSMNET provide both summary and detailed information for all transactions relating to each Payment Term. The Account Detail page lists all transactions and can be filtered by extensive criteria. Monthly summaries of each account as well as Account Changes are tracked automatically. Also, Payment Posting of receipts is accomplished quickly and easily, including posting of employer payments, credit cards, interagency cheques, etc.

Maintenance Orders	Track and maintain orders in a Case.
Payment Terms	Create Payment Term accounts for each debtor obligation including current and arrears, fees, refunds,etc.
Account Change History	Changes to critical financial information are automatically logged on this page.
Account Detail	Detail of all charge, payment, disbursement, and adjustment transactions for all Payment Terms in a Case.
Disb Register	Users can designate disbursements as cashed or voided.
Monthly Account Summary	Summary of each Payment Term Account at the end of every month.
Case Credit Card	A Debtor credit card is on file for those desiring to pay their obligations via credit card.
Interim Receipts Posting	Primary entry point for payment receipts such as cash, checks, employer payments, federal tax offset, interstate receipts from other agencies, etc.
Update Interim Receipts	Receipts can be changed or deleted until the receipt is posted. Receipt posting is done immediately and can be done multiple times during the day and/or every day.
Credit Card List	A list of all debtors desiring to pay by credit card. This list is used to select cards to be charged during receipt processing for a given day.
Adjustment Posting	Payment Term Accounts can be adjusted in the event monies are posted to the wrong account, NSF check is received, or money needs to be transferred between Payment Term Accounts within a Case or even between Cases.
Suspense	Receipts that cannot be posted are sent to Suspense until such time they are able to be posted. Monies are posted from Suspense as part of overnight processing or daily receipt processing.
Unidentified	Receipts that cannot be associated with a Case in the system are sent to Unidentified pending resolution to the problem. Monies are posted from Unidentified as part of daily processing.
All Receipts	A list of all receipts posted for a given day.

In CSMNET, during Operations Processsing once receipts are entered they can be processed immediately and additional receipts can be entered and processed as many times during a day as needed. Using the Default Hierarchy(see Tables In The System), CSMNET automatically posts receipts to the various Payment Terms in a given Case. If there is money to disburse the user can process the disbursements and generate a Ready Cheques Report and a page where the information can be reviewed one more time prior to actually generating the cheques or direct deposits. Once the disbursements are verified cheques can be printed and a bank file for direct deposit created.

CCJS Federal Reporting	Federal statistics are automatically generated at month-end.
Change Cheque Message	Message can be added to checks prior to the the checks being produced.
Create Web Database	A database is generated on a daily basis that can reside outside the agency firewall and be accessed by client with valid userid's and passwords. This is done to prevent hackers from corrupting the main system database.
Process Disbursements	Under Process Payments a submenu exists to process disbursements, generate checks and a bank file for direct deposit.
Ready Cheques Report	A submenu exists to generate a hardcopy report of cheques to be written.
Modify Ready Cheques	A submenu exists to modify cheques, if necessary, prior to printing.
Create Bank File	A submenu exists to create a bank file for those clients desiring direct deposit.

CSMNET provides various daily, monthly and annual reports as well as Case Management reports.

System Reports - Daily

Bank Deposit Journal	A list of receipts deposited for a given day.
Case Financial Report	A reports of all charges, payments, disbursements and direct payments in a given case.
Creditor Financial Report	A report of all charges, disbursements, and direct payments in a Case with a running balance. This report is given to the creditor.
Daily Receipts Journal	A report of all receipts for a given day.
Debtor Financial Report	A report of all chrges, payments and direct payments with a running balance. This report is given to the debtor.
Disbursement Register Report	A report of all checks and direct deposits for a given day.
Disbursement RollUp Report	A report of all disbursements made to interstate agencies for a given day.

System Reports - Monthly

Account Term Ending Report	A report of all payment Terms that are about to end in a given month.
Disbursements In Account Detail Report	A report of all disbursements posted to Account Detail for a Case in a given month.
NSF/Reversals In Account Detail Report	A report of all NSF/reversal payments posted in a Case to Account Detail for a given month.
Overdisbursed Report	A report of all Cases where there was more money disbursed than posted to the Payment Term.
Payments Transactions Entered Report	A report of all payment transactions entered for a given month.
Reconcile Payment Transactions Report	A reconcilliation report of all payment transactions in a given month with Account Detail and Suspense.
Reconcile Payment Transactions For A Given Day Report	A reconcilliation report of all payment transactions on a given day with Account Detail and Suspense.
Statment of Arrears Report	A report of all Cases in the system with outstanding arrears balances.
Suspense Report	A hardcopy report of all monies in Suspense.
Trust Report	A report of all monies currently held in Trust as of a given date.
Unidentified Report	A report of all monies currently held as Unidentified as of a given date.

System Reports - Annual

Trust As Of Case Report	A reconcilliation report of all trust monies for a given case as of a given date.
Trust As Of Summary Report	A summary report for all Cases of trust monies being held as of a given date.
Year End Summary Statement	A year end summary statment for a given case.

CSMNET provides various daily, monthly and annual reports as well as Case Management reports.

Agency As Payee Reports	List of Agencies that are payees in various Cases.
Cases On Hold Report	Cases on Hold for some reason.
Client Listing	A list of clients in CSMNET.
Emancipation Report	A list of children to be emancipated in a given month.
Enforcement Report	A list of enforcement actions taken in Cases and the status of the action.
Fiscal Tickler	A fiscal tickler report.
Reminders	A hardcopy report of reminders for critical actions necessary in a Case.
Remarks Tickler	A remarks tickler report.
Worklist	A hardcopy report of the enforcement officers worklist.

In addition, CSMNET has several tables that users can modify as a means of customizing the system to more closely match their specific operation. A security module is also provided to restrict user access to certain pages and functionality.

Security Setup Table	User capabilities are designated for each user profile.
User Table	Control user access to the system and system features.
Client Web Access	Client's userid and password to access eternal web database.
Agency Web Access	Agency userid and password to access client information.

Account Type Table	User defined Payment Type Accounts to be created based on court orders.
Agency/Employer Table	A user defined list of Agencies and Employers to be used throughout the system.
Bank Table	A user defined list of banks to be used with direct depoist and credit card transactions.
Case Reason Code Table	A user defined list of reasons for Case actions.
Communication Code Table	A user defined list of various communication actions.
Default Hierarchy	A user defined order in which to apply payments to various Payment Term Accounts.
Enforcement Code Table	A user defined list of enforcement codes to be used in Activity Tracking.
ISO(FIPS) Code Table	A user defined list of ISO code to be used for rolling up check amounts and tracking interagency transactions.
Status Code Table	A user defined list of Status Code to be used in Activity Tracking.

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